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Grammar
& Editing Help
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How to Format and Submit Papers
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Format,
part 1
Basics · All papers must be typed. · Always double-space. · Use one tab, or five spaces, at the beginning of each paragraph. · Don’t use a carriage return
(a.k.a. “Enter” or “Return”) except at the end of a paragraph. · Use only one carriage
return at the end of a paragraph. · Align your text left (not
right or center or justified. If you have Microsoft Office, this link tells
you how. Software · Set up your word-processing software so that your page has one-inch
margins on all sides—top, bottom, left, and right. If you have Microsoft
Office, this link tells
you how. · Use a 12-point proportional font (Times, for example, but not
Courier). If you are not sure what the difference between a proportional and
non-proportional font is, check this link. · Set up page numbers in a footer. If you have Microsoft Office, this link tells
you how. On the First Page · Use a four-line heading on the top left of page one, consisting of
(line 1) your name, (line 2) the name of our class, (3) the name of the
assignment, and (4) the date you are turning it in. The name of the
assignment is written on your syllabus; it’s not the same as your title. · Don’t put your heading in the header. Headers print
inside the top margin and repeat on every page; your heading should do
neither of these things. · Align your heading left (not right). · Write a title. The title is original to your paper; it’s not the
same as the assignment name. · Center your title on the page. If you have Microsoft Office, this
link tells you how. · Put two carriage returns after your title. When You Print · Use white paper and black print. · Only print on one side of the paper. · Staple your pages together with one staple in the upper left corner. Submit Your Essay as an E-Mail Attachment · Send me an electronic copy of every major writing task you write for
this class. · Save your document with a long filename that
includes your name and the assignment name, including which draft.
· Every UCSB student has a U-Mail account. Use U-Mail when you mail me.
Other mail accounts tend to get caught in my spam filter and never make it to
my inbox. · Attach it to an email message; don’t just paste the text of your
essay into the body of the e‑mail. · If you don’t know how to attach an attachment, get me to show
you. The procedure depends on which e-mail software you are using. · Include a subject line in your email, such as your full name and the
name of the assignment. You don’t have to write anything in the body of
the message. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Always double-space. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Use one tab, or five spaces, at the beginning of each paragraph. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Don’t use a carriage return (a.k.a.
“Enter” or “Return”) except at the end of a paragraph. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Use only one carriage
return at the end of a paragraph. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Align your text left (not
right or center or justified. If you have Microsoft Office, this link tells
you how. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Set up your word-processing software so that your page has one-inch
margins on all sides—top, bottom, left, and right. If you have Microsoft
Office, this link tells
you how. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Use a 12-point proportional font (Times, for example, but not Courier).
If you are not sure what the difference between a proportional and
non-proportional font is, check this link. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Set up page numbers in a footer. If you have Microsoft Office, this link tells
you how. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Use a four-line heading on the top left of page one, consisting of
(line 1) your name, (line 2) the name of our class, (3) the name of the assignment,
and (4) the date you are turning it in. The name of the assignment is written
on your syllabus; it’s not the same as your title. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Don’t put your heading in the header. Headers print
inside the top margin and repeat on every page; your heading should do
neither of these things. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Align your heading left (not right). An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Write a title. The title is original to your paper; it’s not the
same as the assignment name.
· Center your title on the page. If you have Microsoft Office, this
link tells you how. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Put two carriage returns after your title. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Use white paper and black print. · Only print on one side of the paper. · Staple your pages together with one staple in the upper left corner. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
· Save your document with a long filename that
includes your name and the assignment name, including which draft.
· Every UCSB student has a U-Mail account. Use U-Mail when you mail me.
Other mail accounts tend to get caught in my spam filter and never make it to
my inbox.
Attach your document to an email message;
don’t just paste the text of your essay into the body of the e‑mail. · If you don’t know how to attach an attachment, get me to show
you. The procedure depends on which e-mail software you are using.
· Include a subject line in your email, such as your full name and the
name of the assignment. You don’t have to write anything in the body of
the message.
Review these format guidelines for added, deleted, and changed words in a second draft: How
to write your weekly reflective revising log How to
link your edits to a reflective revising log in one document An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
Don’t forget to put the correct date in the
heading of every draft. An Example · Click
here to see what a paper assignment would look like if Thomas Jefferson
were a student in my class.
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